It should come as no surprise that my center offers MAX, the software created by Child Care Center Software. The MAX mobile app enables my husband and I to check in on our kids via phone throughout the day, and it is the best. Shameless promotion? Yes. But it’s also a firsthand review from a self-proclaimed helicopter mom, so you can trust me when I say “Your parents will love this thing!”

Melissa Fiorenza

Writer, author and ever-worrying mom with two kids in daycare

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Fly into the 21st century with MAX, the child care industry’s most comprehensive workflow system that will eliminate the chaos of running a child care center.

A focus on staff efficiency and effectiveness is key to providing your staff more time with children which in turn creates happy parents.

Making sure the right staff is in the right place at the right time not only improves the center’s bottom line, it improves the quality of care for every child and the satisfaction of every parent.
Let MAX help you with …
Let MAX help you with …

For center owners, the use of MAX will drive efficiencies offering your whole team more time with children.

Implementing MAX is inexpensive so the return is immediate.

Teachers utilize inexpensive tablets to log all child activities much more quickly and efficiently than on paper.

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Live compliance data and reporting makes it simple to be within state regulations all the time.

Real-time reporting and alerts create opportunities throughout every day to manage staff more efficiently.

Consider MAX your partner in successful child care center management.


Managing My Center

MAX’s live interactive dashboard provides a platform for Directors and Owners to easily monitor and manage a Center’s workflow at anytime from anywhere.

MAX tracks and displays all teacher and child movement throughout the day, allowing a Director to always stay compliant with ratios and to schedule staff accordingly.

Real-Time alerts and customizable notifications available via text and/or email keep the Director aware of key actions such as missing Health Checks or sick students no matter where they may be in or out of the Center.

MAX manages and tracks all incoming traffic, including teachers, parents and visitors via secure checkin and checkout kiosks.

Lesson Planning made easy

MAX stores all past lesson plans and allows educators to retrieve past lesson plans in seconds, make updates, obtain approval from the Director and easily plan for each week ahead.


Customizable notification settings cover areas such as:

  • incomplete student Health Checks or when a child is logged as sick or other by a teacher,

  • when a room has reached its maximum ratio so you can prepare for the next child’s arrival,

  • when children are reported absent or arriving late,

  • when a teacher is taking too long of a lunch break,

  • when a child’s medication expiration date is approaching,

and so much more!


Parents sign into MAX to check their children in and out of the classroom each day with their unique login and PIN.

Visitors also sign in and out, allowing MAX to create a visitor’s log automatically to be viewed at a Director or Owner’s disposal.

Teachers sign in and out of MAX at the beginning and end of their shift and for their breaks.

Hours for payroll are tracked and stored and times can later be edited if necessary.

Tracking and submitting payroll becomes a breeze.


CheckIn/Out: At the Center level, MAX generates time block/benefit reports, as well as bathroom break logs, a visitor’s log, Student check in and out logs and unscheduled day to invoice reports.

Manage your Center productivity by reviewing classroom efficiency reports for each classroom.

Financial: Directors and Owners know exactly where money is coming in room by room on a daily, weekly or monthly basis and calculates payroll percentages automatically within an income/expense report.

Family Rate reports are generated for the month and broken down by monthly or weekly rates per family.

Compliance: MAX tracks a center’s ratio compliance broken down by time and by classroom, as well as storing all emergency and fire drill reports for the State.

Never stress when your licensor comes for a visit looking for information, simply generate a PDF of the report from the Director’s portal and print!

Payment Processing

Payment Processing is the industry’s most comprehensive invoice presentation and payment processing system.

Utilizing Payment Processing makes it simple for you to set up recurring tuition invoices to be sent weekly, monthly, bi-weekly or anytime you’d like. Automate processing for recurring Credit Card, ACH and EFT Transactions and record manual Check, Cash or Credit Card Transactions.

Know at any given moment where your center stands with collections, who owes you money and allow MAX to help you collect. The fully automated communication system lets parents know how much they owe and when they owe it by. If their payment is late, or when processing their automated credit card or ACH/EFT there were not sufficient funds, the system will automatically void the invoice they were issued and create a new invoice with your ‘Insufficient Fund Fee” and/or “Late Fee” automatically added to the new invoice.

Parents will be immediately notified that their account had insufficient funds and their old invoice has been voided with the new invoice presented for payment.

Why do what technology can do for you. SPEND MORE TIME WITH CHILDREN not futzing around with tasks MAX can handle with ease and consistency every day for you.

Parent Communications

MAX understands that communication is KEY.

Parents can download the MAX Child Care Mobile App and view their child’s up-to-date Daily Contact Sheet with the ability to instantly communicate with the teacher via MAX’s secure, two-way communication feature.

For parents, it doesn’t get any better than this!

MAX virtually eliminates parental stress. Parents no longer wonder how their child is doing throughout the day. Teachers can share pictures of their child with them throughout the day which they receive on their Mobile App.

Max will tell parents when their child is dropped off or picked up from the center via the MAX Mobile App.

Parents can report that they are dropping off their child late if they are going to be absent, allowing the center to place teachers where they can spend time with children.

MAX provides parents tools to customize their communications.

MAX alerts parents to upcoming immunizations that are due and expiring medications.

In the Mobile App, parents can report absences and schedule changes. They can enter special requests for things such as specific feeding times for their child that will go directly to the teacher’s classroom tablet.

Classroom Tasks

MAX relieves many stresses from a teacher’s day by providing alerts for important activities such as Daily Health Check completion, diaper changes and Allergy alerts.

Each classroom is equipped with an inexpensive tablet with easy to use software for capturing all classroom activities throughout the day (food, bathroom, naps, activities).

Teachers no longer have to rush at the end of the day to complete the Daily Contact Sheets before the parent picks up their child.

MAX makes Lesson Planning quick and easy and better with historic storage of all prior lesson plans and templates for quick creation and approval through the Director.

MAX updates teachers in real-time with Alerts to their tablets, such as updates to medical data.

Teachers can access student detail with a click on the student picture.

The MAX tablet delivers messages from the Director and tracks that the teacher has opened the message so the Director can be assured all Staff is aware of events, policy changes or other important information.

Lesson Plans: Keeping lesson plans approved and up-to-date can be a tedious task for both the teacher and the Director.

Let MAX make lesson planning a breeze!

Teachers can create lesson plans via the teacher portal or classroom tablet, where they can view a bank of themes, learning domains, activities and materials to apply to their current lesson plan.

Lesson plan content for the week will be linked directly to a child’s daily contact sheet for a parent to view.

Record Management

Ditch the binders and countless spreadsheets!

Let MAX do the record keeping for you.

MAX will keep track of detailed family records, including contact and additional pick up information.

Complete child records, including lifecycle reservations, immunization schedules, medical alerts and medication logs are created and stored for you.

Employee records, including a benefit bank and employment details are also created and stored within the Director’s portal.

Schedules & Enrollment

MAX’s lifecycle reservation system produces schedules for Children from the day they start until the day they graduate with the click of a button.

Scheduling patterns for move-ups are generated automatically in seconds and compiled into an easy-to-view calendar on the dashboard for a Director or Owner to view and print at any time.

Checking Center availability for a new enrollment is made easy with MAX.

Your time is valuable, and when that parent calls asking if your Center has room for their child to enroll next week, you can feel confident with the answer you provide in less than a minute after just a few clicks in our system.

The software has allowed me more time, as the Director, to do what I believe is my job. I have more time to focus on teacher growth that results in better lesson planning for the Children. Managing ratios and personnel became EASY once the system was implemented and our Parents love the ease of communicating with the center. The software is awesome! Kathy M – Director



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